Office Manager

Job Description

Job Title: Office Manager
Job Type: Full – Time (Onsite)
Location: West Palm Beach, FL
 
Overview:
Our client is seeking a detail-oriented and organized Office Manager to join their team.  You will serve as the backbone of the office, ensuring daily operations run smoothly, efficiently, and professionally. The ideal candidate is a proactive problem-solver who excels at managing multiple administrative workflows, supporting a legal and professional team, and keeping the office environment welcoming and well-organized. Most important, you must genuinely love managing people and keeping a team thriving.
 
Compensation and Benefits:

• Salary: $70 – $95k per year, based on experience and performance
• Health insurance (medical, dental, and vision)
• Retirement plan with a company match of up to 3% of your salary
• 15 paid days off each year for vacation or personal time
• Paid holidays
• Bonuses may be given during the year, including a possible holiday bonus

Key Responsibilities:

• Operations & Facilities: Oversee day-to-day office operations, maintain a clean and organized work environment.
• Administrative Support: Manage administrative workflows, coordinate schedules and meetings, and provide reliable day-to-day support to attorneys and staff.
• Financial Management: Handle general billing operations, including managing accounts payable (AP) and accounts receivable (AR) with high accuracy.
• Vendor Relations: Serve as the primary point of contact for office vendors, building managers, and service providers, managing contracts, service schedules, and maintenance.
• Front Desk: Oversee front-desk operations, warmly greeting clients and visitors, and managing incoming communications with professionalism and discretion.

Qualifications & Requirements

• Minimum of 2 years of experience as an Office Manager, Administrative Coordinator, or Executive/Legal Assistant in a professional office environment.
• Experience with basic bookkeeping, billing processes, and managing Accounts Payable (AP) / Accounts Receivable (AR).
• Proficiency in office productivity tools (Microsoft Office Suite, Google Workspace) and familiarity with basic accounting or office management software.
• Exceptional organizational and time-management skills, strong verbal and written communication, and the ability to multitask in a fast-paced setting.
• High level of professionalism, integrity, and discretion when handling confidential business and client information.